Many thanks to those who responded to my request posted last year about the use of electronic ordering by FE Colleges .
To summarize:
Several Colleges order electronically with the majority doing so via Dawsons website
Various ways of reconciling with the finance office are used:
- Worcester - "We order electronically - but had to get special dispensation to order without having first had the order signed.
We assign an order no. send the order electronically then receive
confirmation from our supplier at which point order is written and
the necessary signatures obtained"
Barnsley ring finance to get an order number giving a budget code, order online with Dawson who send confirmation. Copy sent to finance with requisition.
Reading College - raise blanket order numbers at beginning of year for an amount. Use those numbers until amount used up.
Weston - raise blanket order numbers and spend up to amount raised using Dawsons. Give finance list of books ordered so can be attached to requistion forms. Useful as have different departments to buy for. Can be messy at end of financial year sorting out what is outstanding.
Some use their library systems to manage their orders once they have ordered them via Dawsons website but no one ordered via EDI from their library systems.
Sally Frost
Carlisle College LRC
|