We would be pleased to hear what current policy and procedures are in
place in other libraries, with regard to keeping both print and
electronic copies of all significant minutes, communications and so on
related to library business.
We are currently reviewing our procedures for maintaining printed
records of business, and also considering how to move towards and deal
with electronic filing and archiving.
Some of the areas of interest are:
Do you still keep printed copies of most minutes, letters, memos etc,
do
you keep electronic copies as well, or instead?
How long do you keep things - indefinitely, or is there a weeding
policy?
Have you reviewed your systems in recent years and if so, what changes
were made
Have any efforts been made to gather together word processed and e-mail
messages which now tend to be produced by individual staff, by-passing
any central filing/archiving systems that are in place?
Many thanks in advance,
Ros Pan
Durham.
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# University of Durham Name: Ros Pan #
# Main Library Occupation: Sub Librarian #
# Stockton Road Voice: (0191) 374 3411 #
# Durham Fax. No.: (0191) 374 7481 #
# DH1 3LY E-Mail: [log in to unmask] #
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