I would say he has no right to see individual expense sheets as they are personal info he merely has a right to a summary of expenses for Councillors
as a whole, unless of course he is a part of a committee dealing with such issues (in this case probably not as he wouldnt be asking for it!)
>>> Tony Smith <[log in to unmask]> 09/28/01 01:59pm >>>
Surely he has the right to see this information. As I understand it
councillors are ultimately responsible for monitoring the use (and misuse)
of the council's funds. It would be difficult for him to deal with this
responsibility if he does not have the right to see how that money was
spent.
The expenses forms are provided in order that officers and members of the
council can monitor the use of the funds and so, as long as the reason he
wants the information is to ensure that money has been correctly claimed, it
would be within the reasons that the information was obtained.
This is my personal view.
Tony Smith
-----Original Message-----
From: Broom, Doreen [mailto:[log in to unmask]]
Sent: Friday, September 28, 2001 1:32 PM
To: [log in to unmask]
Subject: Right to Information
Hi All
A Councillor is being investigated as to his expenses claims. He has aksed
for Access to all other Councillors' expenses. This information is held in
paper format. My view is that we can withhold the information until 24
October 2001 as it is in paper format - also I believe that the reason why
he is demanding this information is due to his own circumstances and not for
any legitimate Council duty and therefore we should refuse. The information
is generally made available at the beginning of each financial year i.e. how
much is allocated to each councillor for expenses. Obviously, I want to get
this right and have checked with the OIC who have voiced the same opinion as
myself. My worry is that there may be some overriding legislation which
allows him to have access to that information and is therefore not solely a
DP issue eg Access to Information Act.
Anyone any views.
Doreen Broom
Data Administrator
Scottish Borders Council
Council HQ
Newtown St.Boswells
Melrose
Borders TD6 0SA
Tel: 01835 826516
e-mail: [log in to unmask]
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