The employment vacancy (advert + job description) below is being advertised
by the Public Record Office. Please bring this to the attention of anyone
who might be interested in applying.
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advertisement:
PUBLIC RECORD OFFICE - KEW
Electronic Records Executive
Records Management Department
C£20,000
Are you interested in helping preserve the electronic records of the nation
at the Public Record Office (PRO)?
The PRO preserves the records of central government from Domesday Book
onwards for the nation. Increasingly the records of central government are
created in electronic form and need to be preserved electronically.
Electronic preservation involves the application of principles of
preservation to current technology and presents serious conceptual and
technical challenges to those working in the area.
We are currently looking for an enthusiastic and motivated individual for
the post of Electronic Records Executive. In this role you will process
the electronic records of government selected for permanent preservation,
making assessments of the preservation strategies to employ.
You will have:
* a high degree of IT literacy; knowledge of MS Office, especially MS
Access and Adobe Acrobat Portable is desirable
* a commitment to providing a professional service to the public and
other government departments
* excellent communication and influencing skills
* self-motivation and an ability to organise your own time to meet
targets
Knowledge of document management systems and the principles of records
management would also be an advantage. Flexibility is important as you will
be expected to travel to other government departments' sites within the UK.
We offer an excellent package including a non-contributory pension scheme,
childcare voucher facilities and a generous leave allowance.
For an application form please contact Capita RAS, Innovation Court, New
Street, Basingstoke, Hampshire RG21 7JB. Telephone 01325 745170 (24 hours)
or fax 01256 383786/383789. Internet: www.rasnet.co.uk. Please quote
reference B6002.
Closing date for applications is 4 October 2001.
The Public Record Office aims to be an equal opportunities employer
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job description:
Background
The Public Record Office (PRO) is the National Archives, holding the records
of central government selected for permanent preservation. Increasingly the
records of central government are created in electronic form and need to be
preserved electronically.
The PRO is involved in overseeing the management of current records in
government departments, selecting those of lasting historical interest,
making them available to the public, and preserving them for future
researchers.
The PRO is an Executive Agency and also a separate Government Department
accountable to the Lord Chancellor. Based in Kew, Surrey, the Office employs
about 470 staff and holds 160 kilometres of public records. In recent years
the PRO has accessioned collections of electronic records, as well as
records in conventional formats, and the volume of electronic accessions
will increase markedly in future years.
Job Purpose
Records Management Department works with other government departments to
improve records management practices and to select and accession records for
permanent preservation in accordance with the Public Records Acts 1958 and
1967. It provides the lead on records management standards across
government, and in particular is responsible for leading across government
on the records management implications of electronic delivery of government
services to the public.
It is also responsible for the transfer of electronic and other records from
government departments to the PRO for permanent preservation.
As a member of Records Management Department you will process the transfer
of electronic records from other government departments to the PRO. This
post requires a mix of technical, IT and project management skills.
A high degree of IT literacy is essential. After induction you must be able
to rely on your own experience and specialist knowledge to implement
approved solutions for different collections of electronic records selected
for permanent preservation. It includes an understanding of various word
processing packages, database softwares, and various operating systems. You
may have to make recommendations on the action to be taken whilst assessing
the risks and impacts these recommendations will have on particular
collections of electronic records. For instance in recent years the PRO has
transferred a range of electronic records, including a snapshot of the No 10
website and the records of the Stephen Lawrence inquiry. The different file
formats of these records present different processing challenges that need
to be resolved.
Main Tasks and Responsibilities
In this role you will:
* Carry out the software processing work associated with transfers of
electronic records collections to ensure their preservation
* Render documents into approved storage formats and document
exceptions
* Develop and maintain a high degree of knowledge and understanding of
electronic records and possible ways to archive them
* Arrange visits to other government departments
* Arrange, attend and minute internal and external meetings and
undertake follow-up action
Person specification
Essential
* high degree of IT literacy
* a commitment to providing a professional service to the public and
other government departments
* excellent communication and influencing skills
* self motivation and an ability to organise your own time to meet
targets
* a commitment to personal development
Desirable
* knowledge of MS Access and conversion tools
* knowledge of the principles of records management
* knowledge of at least some of the following: Microsoft Office,
Visual Basic, Microsoft Project, Adobe Acrobat Portable Document Format,
scanned documents (e.g. TIFF format files) and multimedia formats.
* knowledge of document management systems
The successful candidate will be expected to travel to other government
departments' sites within the UK, and may be required to undergo developed
vetting for security purposes.
Length of Contract: Permanent
Salary: Band 4 £19,843 - £22,886
Hours: In general, standard working hours apply, but for certain posts and
subject to the discretion and business needs of the Office, a flexible
working hours scheme (FWH) operates. Staff participating in this scheme
will work 36 per week excluding meal breaks.
Staff eligible for FWH are required to
commence and finish duty between the core times of 07:00 to 10:00 and 16:00
to 19:00 Monday to Friday. If applicable, Saturday working hours are
between 08:50 and 17:15. Contractual working requirements will be advised
to all staff members.
Probation: 12 month probationary period applies
Holidays: 22 days annual leave per calendar year, rising to 25 days
after 1 years' service, plus 10.5 days public and privilege leave per annum.
Retirement Age: The standard age of retirement is 60 years.
Benefits: Non-contributory pension scheme
Childcare Voucher facilities (after 1 years service)
Sports & social club facilities
Subsidised staff restaurant
Opportunities for training and development
supported by Investors in People (IiP) accreditation
Learning Resource Centre
Selection: Selection will be by interview.
Nationality Rules: Applicants must be British or Commonwealth citizens
with the right to work in the UK, or nationals of states of the European
Union.
Contact: For an application form please contact Capita RAS,
Innovation Court, New Street, Basingstoke, Hampshire RG21 7JB. Telephone
01325 745170 (24 hours) or fax 01256 383786/383789. Internet:
www.rasnet.co.uk. Please quote reference B6002.
Closing date for applications is 4 October 2001
For more information about the PRO visit our web site at
http://www.pro.gov.uk
The Public Record Office aims to be an Equal Opportunities Employer
----------------------------------------
Steven Jones
Head of Archive Inspection Services
Records Management Department
Public Record Office
Kew
Surrey TW 9 4DU
tel. 020 8392 5318
fax. 020 8392 5283
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