From: Alison Drew
 Subject: Reprodcution of images
 Thank you to all of those who responded to my request for information on
 the reproduction of images, a summary of which is as follows:

 SCANNING:
 The resolution of images scanned is normally around 78 - 100dpi (poorer quality
 images)  that are to be published on the internet and 150dpi for good quality
 images for other customers, depending on the size of the image to be scanned.

 All customers requesting a copy of an image have to sign a copyright form,
 which are normally generated by individual offices.  A copyright stamp is also
 put onto the back of the image.

 A handling charge is normally included within the price, as is the cost of ink
 and paper.  The latter is usually photographic paper which results in better
 quality images.  The cost is usually around  3.50 -  5.00 per image but one
 office charged  10 to make a high resolution image.

 In order not to get too bogged down with orders, some offices supply this
 service but do not advertise it.

 PHOTOGRAPHY:
 A handling charge is usually made to customers requesting a photograph.  In
 addition they are charged for the cost of the photograph and the negative.

 Those customers wishing to use their own cameras (including digital cameras)
 can be charged a flat rate to do so.  Other offices simply can not accommodate
 this service to due space and time constraints.

 FLOPPY DISKS
 Some offices do allow the saving of images to floppy disk.  The condition
 however, is that the disk is bought from the searchroom.  The regulations
 concerning the supply of a copy to disk seem to be up to individual
 interpretation.

 CONCLUSION
 In general it seems that most offices are prepared to take the risk of copying
 images, provided that established safeguards are in place (such as the
 completion of copyright forms).  The greatest anxiety seems to be the risk  of
 losing control of the image if it is published on the internet but this could
 happen whether the image is supplied to the customer as a scanned image,
 digital image or photograph.  There will always be a risk, especially for those
 that cannot afford watermarking software, and the general advice seems to be
 that if the safeguards are not in place then the production of images should
 not be allowed.   As some offices are well ahead in the production of copyright
 forms that encompass all forms of reproduction, or individual types, it would
 be extremely useful to have these available for others to look at (along with
 other professional issues such as appraisal). Could these go on the internet?
 I for one would be willing to show what we've got!

 One final question - where the copyright of an image is known to belong to
 someone else, or it is uncertain, should staff be contacting the owner in every
 instance that a copy is requested?  It could be extremely difficult to find the
 depositor and very time consuming, so should these images never be copied to
 err on the side of caution or would getting customers to sign a general
 copyright form be enough control?

 Alison Drew