This is NOT intended as a legal opinion, but more to stimulate discussion.
You hold the data on the individual and the book for the purpose of ensuring
the fulfilment of a contract between you and the borrower in which the
borrower agrees to return the book by a given date, or else is liable for a
fee. From the title of the book it may be possible to infer certain
information about the borrower, and that could be regarded as personal
information. I would therefore suggest that you do not pass on the name of
the borrower, even to a member of the college staff. You could (depending
on the loan regulations) send a note to the borrower saying that the book
was required by another reader, but again you should not disclose the
identity of the requester.
.....or does anyone else have a different view?
Martin White, Managing Director, Intranet Focus Ltd
12 Allcard Close, Horsham, West Sussex, RH12 5AJ
Tel. 01403 267030 http://www.intranetfocus.com
-----Original Message-----
From: [log in to unmask]
[mailto:[log in to unmask]]On Behalf Of David Crozier
Sent: 10 April 2000 11:31
To: [log in to unmask]
Subject: Data Protection Act
Colleagues
I would appreciate your advice on the implications of the Data Protection
Act. If an item is on loan, lecturers sometimes ask us to give them the name
of the borrower, so that they can ask them for the item. As lecturers are
employees of the College, are we able to give them this information, or is
this outlawed by the DPA?
Many thanks,
David
****************************
David Crozier
Learning Resources Co-ordinator
Coleg Glan Hafren
Cardiff
029-20 250367/250262
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