JiscMail Logo
Email discussion lists for the UK Education and Research communities

Help for DATA-PROTECTION Archives


DATA-PROTECTION Archives

DATA-PROTECTION Archives


data-protection@JISCMAIL.AC.UK


View:

Message:

[

First

|

Previous

|

Next

|

Last

]

By Topic:

[

First

|

Previous

|

Next

|

Last

]

By Author:

[

First

|

Previous

|

Next

|

Last

]

Font:

Proportional Font

LISTSERV Archives

LISTSERV Archives

DATA-PROTECTION Home

DATA-PROTECTION Home

DATA-PROTECTION  2000

DATA-PROTECTION 2000

Options

Subscribe or Unsubscribe

Subscribe or Unsubscribe

Log In

Log In

Get Password

Get Password

Subject:

Re: The Act and Email

From:

[log in to unmask] (Roger Cook)

Reply-To:

[log in to unmask] (Roger Cook)

Date:

Fri, 25 Aug 2000 10:12:46 +0100

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (80 lines)

 
 It's certainly debatable whether there can be "private" email on a 
 corporate email system.  Certainly in Leeds - where private email is 
 prohibited - any and all email is owned by the Council.  Staff are made 
 aware of this in the relevant Code of Practice.  So any discovery process 
 will reveal all.
 
 The danger in attempting to separate private and public email is that an 
 individual may privacy to prevent access to email that contains material 
 that is racially or sexually abusive or discriminatory against another 
 member of staff or indeed a member of the public.  Staff may hold personal 
 opinions but they must not express them on the corporate email system.
 
 (On a related topic, I've come across an opinion that under the new RIPA 
 legislation [now being referred to as the "grim RIPA"] all organisations 
 will need to notify all their staff with email facilities that it might be 
 intercepted and read by the security services!)
 
 On a more practical level, where email is concerned, the material is 
 certain to contain personal data relating to others.  You would need to 
 seek their individual permission to disclose or take the scissors to any 
 reference in the email.
 
 Bradford Council had an incident some months ago where a request for 
 subject access for email was received. If my memory serves me correctly, 
 over 600 pages of email were printed in this case.
 
        Roger Cook


______________________________ Reply Separator _________________________________
Subject: The Act and Email
Author:  "Thomas Rochford" <[log in to unmask]> at Internet
Date:    25/08/00 09:44


Dear Colleagues,
 
I am being asked to provide copies of all emails held under one of our 
users' accounts as part of a disclosure process under the DPA.
 
>From what I have read, I would not consider that private emails constitute 
'personal data', and I do not therefore believe we have a duty to disclose 
them. I would welcome views on this!
 
The email in question is held on a Novell Groupwise Account, and is, I'm 
told, stored in some kind of binary format anyway. This, of course, may 
present problems under the RIP Act in future.
 
Kindest regards,
Thomas.
____________________________________________________________________________ 
Thomas Rochford               | Phone: +44 (1223)  363271 (Cambridge) 
Director of C & IT Services   |        +44 (1245)  493131 (Chelmsford) 
Anglia Polytechnic University | Fax:   +44 (1223)  316870 (Cambridge)
East Road                     |        +44 (1245)  490835 (Chelmsford) 
Cambridge  CB1 1PT            | EMail: [log in to unmask]
                The University is an Exempt Charity
 
 
 
 
 
 
__________________________________________________________________________
 
Please ensure that any attachments to this E-Mail are checked for viruses. 
__________________________________________________________________________

________________________________________________________________________

The information in this email (and any attachment) may be for the
intended recipient only. If you know you are not the intended recipient,
please do not use or disclose the information in any way and please
delete this email (and any attachment) from your system.
________________________________________________________________________


%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%

Top of Message | Previous Page | Permalink

JiscMail Tools


RSS Feeds and Sharing


Advanced Options


Archives

March 2024
February 2024
January 2024
December 2023
November 2023
October 2023
September 2023
August 2023
July 2023
June 2023
May 2023
April 2023
March 2023
February 2023
January 2023
December 2022
November 2022
October 2022
September 2022
August 2022
July 2022
June 2022
May 2022
April 2022
March 2022
February 2022
January 2022
December 2021
November 2021
October 2021
September 2021
August 2021
July 2021
June 2021
May 2021
April 2021
March 2021
February 2021
January 2021
December 2020
November 2020
October 2020
September 2020
August 2020
July 2020
June 2020
May 2020
April 2020
March 2020
February 2020
January 2020
December 2019
November 2019
October 2019
September 2019
August 2019
July 2019
June 2019
May 2019
April 2019
March 2019
February 2019
January 2019
December 2018
November 2018
October 2018
September 2018
August 2018
July 2018
June 2018
May 2018
April 2018
March 2018
February 2018
January 2018
December 2017
November 2017
October 2017
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
April 2016
March 2016
February 2016
January 2016
December 2015
November 2015
October 2015
September 2015
August 2015
July 2015
June 2015
May 2015
April 2015
March 2015
February 2015
January 2015
December 2014
November 2014
October 2014
September 2014
August 2014
July 2014
June 2014
May 2014
April 2014
March 2014
February 2014
January 2014
December 2013
November 2013
October 2013
September 2013
August 2013
July 2013
June 2013
May 2013
April 2013
March 2013
February 2013
January 2013
December 2012
November 2012
October 2012
September 2012
August 2012
July 2012
June 2012
May 2012
April 2012
March 2012
February 2012
January 2012
December 2011
November 2011
October 2011
September 2011
August 2011
July 2011
June 2011
May 2011
April 2011
March 2011
February 2011
January 2011
December 2010
November 2010
October 2010
September 2010
August 2010
July 2010
June 2010
May 2010
April 2010
March 2010
February 2010
January 2010
December 2009
November 2009
October 2009
September 2009
August 2009
July 2009
June 2009
May 2009
April 2009
March 2009
February 2009
January 2009
December 2008
November 2008
October 2008
September 2008
August 2008
July 2008
June 2008
May 2008
April 2008
March 2008
February 2008
January 2008
December 2007
November 2007
October 2007
September 2007
August 2007
July 2007
June 2007
May 2007
April 2007
March 2007
February 2007
January 2007
2006
2005
2004
2003
2002
2001
2000
1999
1998


JiscMail is a Jisc service.

View our service policies at https://www.jiscmail.ac.uk/policyandsecurity/ and Jisc's privacy policy at https://www.jisc.ac.uk/website/privacy-notice

For help and support help@jisc.ac.uk

Secured by F-Secure Anti-Virus CataList Email List Search Powered by the LISTSERV Email List Manager