We've just been approached by the Education Management Information Exchange
(EMIE) for details of the LEA's policy for the records of closed schools.
The SoA's "School Records" publication suggests retaining pupil records for
6 years. While this might happen in operational schools, what happens when
a school closes? Colleagues in the CRO take logbooks, governors' minutes,
etc, but would be swamped by, say, c1000 pupil files from a local comp.
While current files would follow the pupil to their new school, what of
recent leavers'?
Pupil files are but one issue. Who reviews the records of a defunct
establishment, prior to any archival appraisal...? Is evidence of exam
boards retained, to field those "I've forgotten my results" enquiries to the
appropriate board?
Does anyone have a policy to share?
Richard LEONARD
Assistant Records Manager, Essex County Council
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