I am rather puzzled by the instructions sent out with the ballot papers
for the AGM and EGM on 27 April 2000.
These instructions state that a poll will not be taken unless requested at
the meetings. But Article 41 of the Society's Articles of Association
states that
'The Chairman shall demand a poll:
a) upon a motion to alter the Memorandum and Articles of Association of
the Society;'
Surely the EGM has a number of such motions. That's why it's being
called.
Furthermore, Article 40 of the Articles of Association seems to me to say
that it is possible in any case for those *not* present at the meetings to
demand a poll in order that their proxy votes will count. Only five of
those voting by proxy need indicate that they wish for a such a poll to be
taken.
As the EGM will be considering issues that relate not just to the
efficiency of the Society's decision-making process but to members'
representation on Council, it must be desirable that all members are
encouraged to vote, either at the meetings or by proxy.
Some clarification from 'the powers that be' would be useful.
Tim Powell
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From:
Dr T.E. Powell, Senior Assistant Archivist,
National Cataloguing Unit for the Archives of Contemporary Scientists,
University of Bath,
Bath BA2 7AY, United Kingdom
'Phone: +44 (0)1225 323522
Email: [log in to unmask]
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