On 31 Oct 2000, at 13:43, [log in to unmask] wrote:
>
>
> I am seeking some help and advice with cataloguing the poster collection at The
> Post Office, Heritage Services. The collection consists of some 5000-6000 items
> and is constantly growing as new posters are produced. The posters date from
> around 1935 and were produced by different departments or business units within
> The Post Office.
>
> We want to produce an Access database and a catalogue that are ISAD(G) and
> PROCAT compliant and that at some point in the future can be exported to
> CALM2000. This is where I am having problems because I want to include more
> information than I can see how to fit into ISAD(G). For instance, there is only
> one field for creator but I want to record the artist, printer and creating
> department. However, I do not want to start creating extra fields that do not
> map to the standards.
>
> If anyone has catalogued anything like posters, maps, artwork etc. to ISAD(G)
> standard (or has any ideas about how to do so) I would be very interested to
> hear from you.
>
> Thanks,
>
> Samantha
>
> Heritage Assistant
> Services Group
> Communications Services
>
Dear Samantha,
I can't see that there should be any problem in creating separate
elements for the poster's artist, creating department etc as part of
your own internal cataloguing system, and treating these elements
as mapping into ISAD(G) II's "Name of creator(s)" element (and
whatever the corresponding EAD tag happens to be) for the
purpose of exporting your cataloguing data outside your institution.
"Name of creator(s)" is meant to "record the name of the
organization(s) or the individual(s) responsible for the creation,
accumulation and maintenance of the records in the unit of
description". The three elements which you wish to create could all
be subsumed under this. Repositories cataloguing posters in a less
specialised way might employ one element to record all three
things.
My repository has recently gone through an exercise of mapping its
elements of description into those employed by PROCAT and - as
part of this - into the elements of description in the second edition
of ISAD(G). In a number of cases we have created specialised
elements to describe features of electronic datasets, where more
than one of these elements can be assimilated into a single
ISAD(G) or PROCAT element.
There are also cases where this has arisen because of the
evolution of the ISAD(G) standard. For instance, some of our
catalogues have sections for "Legal status" and "Access
conditons" which correspond to the elements of the same names in
the first edition of ISAD(G). In the second edition, "Legal status"
has been withdrawn and subsumed into an expanded "Conditions
governing access" element. However, for the sake of consistency
in our catalogues, we intend to keep "Legal status" and "Access
conditons" as separate sections and treat them as both mapping
into "Conditions governing access" in ISAD(G) Mark II. My
understanding is that PRO intends to do likewise.
Peter Garrod
UK National Digital Archive of Datasets
Peter Garrod ([log in to unmask])
Assistant Archivist
UK National Digital Archive of Datasets (http://ndad.ulcc.ac.uk/)
University of London Computer Centre, 20 Guilford Street, London WC1N 1DZ
Tel: 020 7692 1353 Fax: 020 7692 1234
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