At 08:34 17/08/2000 +0100, you wrote:
>Dear All
>
>First, thanks to colleagues from Loughborough University, London Guildhall
>University, Aston University, Chester College, Bradford University,
>University of Nottingham and University of Wales Institute Cardiff for
>their very helpful responses to my request for information on current
>practice.
>
>I was warned that a closing date of 14 August was too ambitious at this
>time of year and I would be interested in hearing from further institutions
>on their practices. So, I wonder if anyone else who isn't allowed to go on
>holiday right now could offer information on the following issues from the
>perspective of their institution. Perhaps I might look to mid-September as
>the time to try to analyse the responses.
>
>Thanks in advance. So, the questions are:
>
>1. Are examination timetables done by academic departments or centrally?
>
> CENTRALLY
>
>
>2. How far in advance are students notified of the examination timetable
>and course work submission dates?
>
> TIMETABLES 2-3 WEEKS
COURSEWORK SUBMISSION AT BEGINNING OF COURSE
>
>
>3. What are the timescales for academics to submit examination question
>papers?
>
1 MARCH FOR MAY/JUNE EXAMINATIONS
>
>
>
>4. Are all scripts archived or only the sample which have been moderated
>by the External?
ALL SCRIPTS KEPT FOR ONE CALENDAR YEAR
SAMPLE SETS KEPT FOR AT LEAST THREE YEARS TO MEET QA NEEDS
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>
>
>
>5. May students have access to see their scripts upon request?
NO
>
>
>
>
>6. What training/induction do examiners receive and how often is the
>exercise repeated during period of tenure, if at all?
VARIES AS NOTHING RUN CENTRALLY. SOME DEPARTMENTS ARRANGE INDUCTION, SOME
HAVE TRAINING ALONG SIDE, OTHERS DO NOTHING!
>
>
>
>
>7. What feedback do external examiners get on their reports and in what
>timescale?
WHERE FEEDBACK IS EXPECTED MUCH IS DONE AT OR AFTER THE BOARD MEETING BUT
IF A COLLEGE ISSUE GET FEEDBACK WITHIN ONE ACADEMIC YEAR
>
>
>
>
>8. How are results processed, who prepares and enters assessment data? Is
>there a common format for the preparation and production of the mark
>matrices and who does these?
> NO COMMON FORMAT. THE GREATER PART OF MARKS ARE ENTERED BY DEPTS AND THEN
DOWNLOADED ON TO THE EXAMS MATRIX. REMAINDER ARE INPUT BY EXAMS STAFF
>
>
>
>9. How are results issued to students (e.g. letter or transcripts? What
>are the time scales for notification of results? What information do
>transcripts contain? Do you notify students of the overall module
>grade or of the grade for each component of assessment (e.g. essay 1,
>essay 2, examination)?
RESULTS SENT TO STUDENTS BY POST AS ARE TRANSCRIPTS. ALL RESULTS ARE
DESPATCHED BY END OF FIRST WEEK IN AUGUST.
ON TRANSCRIPTS ALL COURESE ARE ENTERED AND ALL RESULTS (WITH % MARK) WHETHER
PASS OR FAIL. MARK IS FOR OVERALL MODULE
>
>
>
>
>10. Who sends out the transcripts?
>
> STAFF IN EXAMS OFFICE
>
>
>11. Who sets the dates of the examination boards?
>
CHAIRMAN/DEP CHAIRMAN OF BOARD
>
>
>
>12. Who informs the External Examiner of the date of the board and how far
>in advance is notification given?
DONE BY EXAMS LIAISON IN DEPT
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>
>
>
>13. Who services the examination boards and who chairs them?
>
SERVICED BY DEPT ADMINISTRATOR - CHAIRED BY ACADEMIC
BUT ALL BOARDS HAVE NON_DEPARTMENTAL OBSERVER (ACADEMIC OR ADMINISTRATOR)
WHO IS REQUIRED TO MAKE A REPORT ON CONDUCT OF BOARD
>
>
>
>14. Who undertakes administration of examination boards' consideration of
>extenuating circumstances (e.g. central or departmental administrators)?
>
DONE IN DEPT AT A PRE-BOARD MEETING
>
>
>
>15. How is debt dealt with now that the Data Protection Act makes
>withholding results untenable?
WE DO NOT HOLD RESULTS BUT DEBTORS IF REQUEST RESULTS MAY HAVE THEM BUT NOT
ON OFFICIAL PAPER JUST ON BLANK PAPER. WE DO WITHHOLD THE DEGREE CERTIFICATES
>
>
>
>
>16. May Chair's Action be taken? If so, how frequently and in what types
>of situation?
CAN DO THOUGH VERY INFREQUENTLY _ ONE CASE WAS TO DO WITH EXTENUATING
CIRCUMSTANCES
>
>
>
>
>17. Does your examinations section run the awards ceremony (if not, where
>is that responsibility located in your registry)?
NO - RUN BY GRAD> CEREMONIES OFFICE WHICH IS PART OF REGISTRY
>
>
>
>
>18. Does your examinations section have any involvement with franchise
>centres (if you operate franchises)?
WE DO NOT OPERATE
>
>
>
>
>19. Would you receive colleagues from UWCN to discuss these issues further
>some time in session 2000/2001 (and if so who might we contact and what is
>their phone number and email address)?
YES- IN FORST INSTANCE MYSELF
Pauline ENSOR
Director, Student ADMINISTRATION
UCL
GOWER STREET
LONDON
WC1E 6BT
Tel 020 7679 7389
>
>
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>
>Thanks very much,
>
>
>
>Paul
>
>
>
>
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