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GUIDELINES FOR CONFERENCE PRESENTERS

Doctoral Education in Design: Foundations for the Future, La Clusaz, France, 8-12 July, 2000.

These guidelines are for the preparation and oral presentation of your paper. Particularly if you are inexperienced in conference presentations, you may find these guidance notes useful.

Thank you for taking the trouble to prepare a presentation for the conference. To give the audience the best opportunity to appreciate your presentation, and those of other speakers, please familiarise yourself with these guidelines for paper preparation and presentation.



PREPARING YOUR PRESENTATION

- Consider your topic carefully. Only five or six ideas can be developed effectively in an average presentation. Avoid being too general or glossing over key points.

- Identify your key ideas and then thoroughly explain them without being repetitious. The audience will be interested to share your experience.

- Prepare visual aids to support your presentation. The most frequent criticism of presentations is poor visual aids.

- Prepare speaking aids with which you feel most comfortable: note cards, speech outlines, visual aid outlines

- avoid reading (or the appearance of reading) your paper word for word.

- Practice your presentation aloud several times. This will provide the opportunity for you to hear what the audience will hear, as well as making sure that your talk will finish in the allotted time (20 minutes).

- Remember, there will be a 10 minute question time following your presentation.


PREPARING YOUR VISUAL AIDS

Preparation of slides and other presentation material is the responsibility of the speaker and should be completed prior to arrival at the conference. Below are some ideas for consideration in the preparation of your material.

- Use a standard format which ties all the visual aids together.

- Keep the number of points on a given slide/overhead to a maximum of five lines.

- Each point should be short. Do not use whole paragraphs of typed text.

- Highlight each point with a mark or number.

- Space the points so that the slide/overhead is well balanced.

- Keep graphics simple and uncluttered.

- Use a large, bold typeface, preferably sans serif and make sure all the text is visible at once.


BEFORE YOUR SESSION

- Check that your required AV equipment is available and in working order. In case of problems there will be a technician available for consultation.

- If you are showing 35mm slides, please check on how slides should be placed in the carousel prior to your presentation.

- Remember, any time lost because of technical glitches will need to be lost from your speaking time.

- If you have any query concerning your presentation, or if you require any special equipment for your presentation, please notify ari@staffs.ac.uk as soon as possible.


AN OVERVIEW OF THE SESSION

- The time limit for a presentation is 20 minutes. This is followed by 10 minutes for open discussioUse of uninitialized value in concatenation (.) or string at E:\listplex\SYSTEM\SCRIPTS\filearea.cgi line 455, line 187. n. The Chair will ensure that talks do not run over time in order to leave sufficient time for discussion.

- The Chair will place alert cards in your field of view three minutes and one minute from the end of your allotted time. If you hear a verbal reminder on time running out from the chair, please conclude immediately.

- After your presentation, the Chair will invite and moderate questions from the floor, requesting that questioners begin with their name and university. At the end of 10 minutes the Chair will rise and introduce the next speaker.


PRESENTING YOUR PAPER

- Thank the Chair for the introduction.

- Clearly state the objective of the paper.

- Give a general overview of your talk.

- Maintain good eye contact with the audience.

- Discuss each point systematically.

- Conclude with a brief overview of the entire presentation.

- Finish on time, taking heed of any warnings from the Chair.

- Thank the audience and call for questions.


MANAGING QUESTION TIME

- Assist the Chair to make sure that all the audience heard the question before you reply. Repeat the question if necessary.

- Assist the Chair to keep control of the session by not allowing one person to monopolise the time.

* these speakers guidance notes are an abbreviated version of text supplied by Curtin University of Technology, Perth, Western Australia.


PROGRAMME

Conference begins: 1700 hours on Saturday 8 July 2000 (informal reception and introductions and welcome dinner)

Conference ends: 1700 hours on Wednesday 12 July 2000

Workshops: 13 and 14 July 2000

Up to date details of the conference programme and workshops will be made available on the conference website:

http://www.mailbase.ac.uk/lists/phd-design/files/france.htm

You will be notified of the precise date and time of your presentation following consultation with the session Chairs.


REGISTRATION

There will be no charge for presenting a paper or for it to be published in the conference proceedings. However, as is normal at such conferences, delegates must register for the conference sessions which must be paid for before the conference commences.

Further details of registration are available on the conference website:

http://www.mailbase.ac.uk/lists/phd-design/files/france.htm


QUERIES

If you have any queries about this message, please respond by email to:

ari@staffs.ac.uk


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